Meeting Minutes Archive

The People's Food Co-op is a consumer cooperative; this means we are owned by our customers. Our owners fill a nine-seat board of directors from among their ranks.

 


Board Meetings

The Board currently meets from 7-9pm on the first Monday of the month. Our meetings are open to the public and all owners and community members are encouraged to attend. Our next meeting is Monday, August 4, at  Ignertia (518 E North St, Kalamazoo, 49007).  You can download the next meeting's agenda soon.  We'd love to see you at a board meeting!

 


April Board Meeting Summary 

 

We started our meeting by welcoming new board members, Sara Carroll-Muniz and Mike Strohauer, as well as Jo Ann Mundy who will be our new board chair!  Kama Mitchell will now be serving as Secretary, Chris Moore as Vice Chair, and Charles Henderson will continue as Treasurer.  We honor and thank Matt Lechel (former board chair) and Elizabeth Forest (chair of the education committee) for their years of service as committed PFC board members.  They truly put their hearts into their work and it shows.  We will miss them.  

The transformation team met for their first training in March. 

Chris Dilley shared his interpretation of our Ends Statement: 

"The People’s Food Cooperative of Kalamazoo exists to create access to food that is healthy for people, land, and the economy."

Interpreting the Ends means that Chris breaks down every word of this statement (along with the sub-ends) and explains what it means to him.  It's an inspiring document that reminds me what we are working toward.  

Here is an excerpt from his report:  

"Exist to create access to food: I interpret this to mean that People’s role in the community is to engage in activities that connect people to sources of food either through our store front or other mechanisms. I interpret the use of the term “create” to mean that we are actively working to bring systems into being and to maintain those systems. I interpret the term “access” to imply that all beings that we affect deserve to be served by our values, regardless of their species, income level, race, religion, color, creed, gender, political affiliation, sexual orientation, national origin, sex, age, marital status, gender-identity, height, weight or mental or physical disability. I interpret the presence of the word “food” in this statement to mean that all our activities should revolve around food, not insurance, not tires, not housing."

We also discussed the annual meeting.  If you have opinions about the annual meeting (why you did or did not attend, what you'd like to see in the future, what you thought if you did make it, etc), we'd love to hear them.  Email hether@freshfoodfairy.org any thoughts or ideas you'd like to share.

Download the meeting minutes soon. 

 

 


The role of the Board is to establish a vision for the future of the Co-op and govern the cooperative towards these ends. At People's, our Board governs via our By-Laws and our Policies. In addition to governance, the Board provides fiduciary and management oversight.

 In addition, our Ends Policy is used to guide the organization in every decisions that we make - from what to carry on the shelves to how to best engage our community. 

The general manager regularly reports on PFC's progress toward achieving our Ends. See the most recent Ends report here. 


PFC Ends Statement

GLOBAL:
The People’s Food Co-op of Kalamazoo exists to create access to food that is healthy for people, land and the economy. (updated 1/26/10) 

SUB ENDS: (created 11/15/10, updated 11/18/12)
People – Because of PFC:
Bridges exist between our multiple diverse communities.
Kalamazoo is a food sovereign community. 

Land – Because of PFC:
There is a healthier ecological system. 

Economy – Because of PFC:
Cooperative business exists in our community.
Local jobs exist in our community.
Local money stays in our local economy.

 

Board Members

Our Board is made up of the following volunteer directors (the date after the name denotes the end of the term for that director):

 

You can also find past board meeting summaries and meeting minutes in the archive sidebar above. 

Monday
May052014

April 2014 Board Summary

We started our meeting by welcoming new board members, Sara Carroll-Muniz and Mike Strohauer, as well as Jo Ann Mundy who will be our new board chair!  Kama Mitchell will now be serving as Secretary, Chris Moore as Vice Chair, and Charles Henderson will continue as Treasurer.  We honor and thank Matt Lechel (former board chair) and Elizabeth Forest (chair of the education committee) for their years of service as committed PFC board members.  They truly put their hearts into their work and it shows.  We will miss them.  

The transformation team met for their first training in March. 

Chris Dilley shared his interpretation of our Ends Statement: 

"The People’s Food Cooperative of Kalamazoo exists to create access to food that is healthy for people, land, and the economy."

Interpreting the Ends means that Chris breaks down every word of this statement (along with the sub-ends) and explains what it means to him.  It's an inspiring document that reminds me what we are working toward.  

Here is an excerpt from his report:  

"Exist to create access to food: I interpret this to mean that People’s role in the community is to engage in activities that connect people to sources of food either through our store front or other mechanisms. I interpret the use of the term “create” to mean that we are actively working to bring systems into being and to maintain those systems. I interpret the term “access” to imply that all beings that we affect deserve to be served by our values, regardless of their species, income level, race, religion, color, creed, gender, political affiliation, sexual orientation, national origin, sex, age, marital status, gender-identity, height, weight or mental or physical disability. I interpret the presence of the word “food” in this statement to mean that all our activities should revolve around food, not insurance, not tires, not housing."

We also discussed the annual meeting.  If you have opinions about the annual meeting (why you did or did not attend, what you'd like to see in the future, what you thought if you did make it, etc), we'd love to hear them.  Email hether@freshfoodfairy.org any thoughts or ideas you'd like to share.

Tuesday
Mar112014

March Board Summary

At the March meeting the board finalized plans for the 2014 Annual Owner Meeting which will be held at the State Theatre on March 23.  There are still volunteer positions for the annual meeting that need to be filled.
We also heard reports from the Co-op's Planning and Design Task Force. Twenty four board members, staff, and community members have volunteered to serve on the newly formed Transformation Team!
We monitored board policies and continued the conversation about Board Officer succession, as we will be welcoming new board members in April after the board elections. In closed session, the board performed its annual review of the general manager's compensation package.
Tuesday
Mar112014

December Board Summary

The PFC board meeting was delayed from January 6th until Jan 14 because of the Polar Vortex (courtesy of man-made climate change).  With more normal temperatures and people safely being able to get out, PFC’s own Shani Blueford, along with other staff, owners and guests, joined the board for one of the first presentations looking at our sub-Ends statement dealing with food sovereignty. We had a full house!

The presentation and discussion highlighted challenges, knowledge and concerns over food sovereignty, both abroad and in Kalamazoo. Shani’s experience in Senegal under the auspices of Western Michigan University was appreciated. It was a meaningful addition to our board agenda and the many guests who attended were wonderful.

Download the meeting minutes here.

Monday
Feb032014

February Board Summary

At our February 2014 meeting, we heard from our esteemed general manager about financial information and got caught up on some policy monitoring. As the annual meeting approaches, we're also heading towards a shift in board officers. The education committee met with Santiago Valles to develop opportunities for community workshops. The Kalamazoo Farmers' Market will open again in May, and the PFC's Transformation Team is getting itself set for some powerful work. We hope to see you at the Annual Meeting on March 23!

Download the meeting minutes.

Monday
Jan062014

January 2014 Board Summary

The PFC board mtg was delayed  from January 6t until Jan 14 because of the Polar Vortex (courtesy of man-made climate change).  With more normal temperatures and people safely being able to get out, PFC’s own Shani Blueford, along with other staff, owners and guests, joined the board for one of the first presentations looking at our sub-Ends statement dealing with food sovereignty. We had a full house!

The presentation and discussion highlighted challenges, knowledge and concerns over food sovereignty, both abroad and in Kalamazoo. Shani’s experience in Senegal under the auspices of Western Michigan University was appreciated. It was a meaningful addition to our board agenda and the many guests who attended were wonderful.

Download the meeting minutes. 

Wednesday
Nov062013

November Board Summary

This month, the PFC board of directors spent time working on several important efforts. General manager Chris Dilley presented his 2013 Ends report. This exciting annual report details the ways in which People’s is able to track its progress toward the Ends of “creating food that is healthy for people, land, and the economy.” This report will be available to Owners and the general public in December! 

The board also selected our board election nomination committee, which will begin its work in ensuring that the 2014 board director elections will be robust and contested by excellent candidates. 

Finally, People’s Board of Directors approved a proposal to form an Anti-Racism Transformation Team within the Co-op. This group will be composed of Owners, board members, staff, and others. The proposal included funding to train and establish the Team. We’re excited to be doing this work together!

Download the meeting minutes here.

Tuesday
Nov052013

August Board Summary

The Education Committee is planing to show Dirt! The Movie in October as part of the Climate Change series happening this fall.  Stay tuned for more information!

We are excited that Debbie Stabenow came to visit our Kalamazoo Farmers' Market last month.  There is now Wi-Fi at the market for all to enjoy.  We are proud that the Farmers' Market is becoming a hangout - a place not only to shop, but to listen to live music, and enjoy food from the food trucks.  We are truly creating more access to food that is healthy for people, land and the economy!  
The liveliest part of our meeting was a brief visioning session that the NCGA (National Cooperative Grocers Association) requested we do and share with them to help guide the expansion of the national cooperative movement.  We discussed the following questions:

1.  What do we want to see the cooperative sector accomplish nationally over the next 10 years? How could the impact of co-ops be different in 10 year than it is today?

2. What is your vision of your co-op’s impact in your community and beyond in the next 10 years? How can NCGA help foster that?
3. What can NCGA accomplish in the next 10 years to help cooperatives thrive both locally and nationally?

What a fun and inspiring discussion!  We came up with all kinds of ideas.  Do you have ideas to share on this subject?  We'd love to hear them!  Consider coming to our next board meeting, or email board chair Matt Lechel

Instead of meeting the last week in September, we will be meeting the first week in October, and our board meetings will now be held on the first Monday of the month at Ignertia (518 E North St, Kalamazoo, MI 49007) from 7-9pm.

Download the meeting minutes

Monday
Oct072013

October Board Summary

At our October meeting, the board selected a tentative date and committee to organize our 2014 annual meeting. We are currently considering the weekend of March 14-15, 2014. Additionally, the education committee continues its work in support of the climate change series happening in our community. We have scheduled an October 20 screening of the film Dirt! at the little theater on the campus of WMU.

Lastly, the board anticipates a presentation of a preliminary proposal from the Planning and Design Task Force (PDTF) regarding implementation of an Anti-racism Transformation Team. This proposal will outline a plan to institutionalize an anti-racism leadership body that would make PFC among the first in the nation to have an anti-racism team and intentionally organize itself to live into our Ends to create access to food that is healthy for people, land, and the economy.

Download the meeting minutes here.

Thursday
Aug222013

August Board Summary

The Education Committee is planing to show Dirt! The Movie in October as part of the Climate Change series happening this fall.  Stay tuned for more information!

We are excited that Debbie Stabenow came to visit our Kalamazoo Farmers' Market last month.  There is now Wi-Fi at the market for all to enjoy.  We are proud that the Farmers' Market is becoming a hangout - a place not only to shop, but to listen to live music, and enjoy food from the food trucks.  We are truly creating more access to food that is healthy for people, land and the economy!
 
The liveliest part of our meeting was a brief visioning session that the NCGA (National Cooperative Grocers Association) requested we do and share with them to help guide the expansion of the national cooperative movement.  We discussed the following questions:

1.  What do we want to see the cooperative sector accomplish nationally over the next 10 years? How could the impact of co-ops be different in 10 year than it is today?

2. What is your vision of your co-op’s impact in your community and beyond in the next 10 years? How can NCGA help foster that?
3. What can NCGA accomplish in the next 10 years to help cooperatives thrive both locally and nationally?  

What a fun and inspiring discussion!  We came up with all kinds of ideas.  Do you have ideas to share on this subject?  We'd love to hear them!  Consider coming to our next board meeting, or email board chair Matt Lechel

Instead of meeting the last week in September, we will be meeting the first week in October, and our board meetings will now be held on the first Monday of the month at Ignertia (518 E North St, Kalamazoo, MI 49007) from 7-9pm.

Download the meeting minutes here.

Wednesday
Jul242013

June Board Summary

At its June meeting, the PFC Board of Directors appointed an expansion committee to plan for the expansion of PFC.  The need to expand comes earlier than expected given the strong growth in sales that that is beginning to make it difficult to operate in the current store.  This is a good problem to have! Owners interested in joining or contributing to this committee can contact Expansion Committee Chair Matt Lechel at matt.lechel@gmail.com.

In addition, the board approved the general manager’s recommendation to proceed with patronage rebates for 2012.  This will be the first rebate since the expansion, and means that the profit from sales to owners during 2012 will be returned to owners (based on the amount of purchases made during the year).  Be on the lookout for more details in the next few months.

Tuesday
Jul232013

May Board Summary

This month, we discussed several ongoing projects, including planning our Read and Seed program for 2013 and our board/staff retreat! Chris Dilley gave a report on the status of the Kalamazoo Farmers’ Market, which is going very well. A few small projects there are in the works, including better signage throughout the market and the installation of public wi-fi service.

Finally, we were sad to approve long-time board member Aliisa Lahti’s resignation from the board. Aliisa served People’s with an unwavering dedication to the cooperative movement and we’re grateful for her time on our board! Thank you Aliisa! 

Download the meeting minutes.

Monday
May272013

April Board Summary

These are exciting times for  the board.  We warmly welcome newly-elected Kama Mitchell and Ben Brown to our team.  Many thanks to Aliisa Lahti (resigning) and Chris Carew (term ending) for their years service on the board.  Both have served as officers as well as on various committees and their contributions are numerous.  They will both stay involved with the Co-op by serving on Board committees and we appreciate their continued involvement. 
 
The board appointed Matt Lechel to fill the empty board seat left by Aliisa and unanimously re-elected him to continue in his role as board chair.  Thanks to Matt's devoted leadership, and the commitment of all of our directors, new and returning, we will continue to grow strong and thrive as a board.
It's only two years since our big move and we are already busting at the seams!  We have begun the early stages of expansion planning and will be forming an expansion committee that will include board, staff and owners. 
It's spring and time to get started with Read and Seed, the People's Food Co-op Community Reading Project.  This year's books are: Deep Economy by Bill McKibben, and Get Real by Mara Rockwell.  We plan to have some film viewing events related to these books and are partnering with WMU Center for Humanities and the Nature Center to bring Bill McKibben to Miller Auditorium on Thursday, October 10, 2013.  Save that date!

 

Monday
Apr012013

March 2013 Board Meeting Summary

We covered a lot of ground at this month's meeting!  
 
The Board discussed what would be the best way to link the PFC's policies to our website, so the public can have access to our most up-to-date policies.  We monitored PFC policies M Global and M1-4.  The Board recently took an evaluation of ourselves and we looked at areas we scored low on.  We will also compare the data we retrieved to the last Board self-assessment survey taken two years ago to see where we have grown.  
 
We also discussed the progress of moving into the managerial position of the Kalamazoo Farmers' Market and possible partnerships for implementing improvements.  The Read and Seed program is coming along, with more information to be announced at the Annual Owner Meeting.  The Annual Owner Meeting is on April 12th, and we are looking for volunteers for before, during, and after the event!

 

Monday
Mar252013

February 2013 Board Meeting Summary

At the February board meeting, we approved the 2012 Financial Report which documented the success of our first full year of business in our new location. We also celebrated the news that Chris Broadbent has been selected to manage the Kalamazoo Farmer’s Market!  Details are coming together for the upcoming annual owner meeting on April 12, and the education committee is putting together a plan for this year's Read and Seed program.
In other news, the PFC is making progress with plans to install solar panels on the south side of the building!
Please join us at our next meeting on March 26 from 7-9pm at the Great Lakes Peace Jam Office located at 625 Harrison Street, Suite 2. We always love to hear from guests and owners at board meetings!

 

Monday
Mar252013

January Board Meeting Summary

At our December meeting we welcomed lots of Owners and guests who provided valuable feedback and shared stories about their first memories of the PFC.  Thank you! 

In other business, the Board approved the 2013 Business Plan and discussed the recent contract the PFC was awarded to manage the Kalamazoo Farmer’s Market.  We also set an official date for the annual meeting, which is April 13, 2013.  This date is technically three days past a deadline from our bylaws, which states that the Annual Meeting is to be held within 100 days from the beginning of the year. However, we felt that this date would allow most the Owners and families to attend because it is after most schools' spring breaks, which occur in March and early April.  

Please join us at our next meeting on January 22 from 7-9pm at the Great Lakes Peace Jam Office located at 625 Harrison Street, Suite 2.  If you are interested in running for the Board of Directors, be sure to fill out and return a Statement of Candidacy by January 20, 2013!

Wednesday
Jan302013

January 2013 Board Meeting Summary

At the January 2013 meeting of the PFC Board of Directors, we heard an update on the Quarter 4 2012 financials at the PFC. Q4 was strong, and continues a trend of growth since we moved into our new space. The board heard a presentation from Helios Solar regarding the potential to install solar panels on the Co-op and offset as much as 9% of the Co-op's energy use. The board was interested to find out more and investigate further in coming months.

The board received a PFC Anti-Racism Team Planning and Design Task Force (PDTF) proposal, which was formally accepted at our meeting and we are excited to continue our efforts in this area. 

Download the meeting minutes.

Saturday
Dec292012

December 2012 Board Meeting Summary

At our December meeting we welcomed lots of Owners and guests who provided valuable feedback and shared stories about their first memories of the PFC.  Thank you! 

In other business, the Board approved the 2013 Business Plan and discussed the recent contract the PFC was awarded to manage the Kalamazoo Farmer’s Market.  We also set an official date for the annual meeting, which is April 13, 2013.  This date is technically three days past a deadline from our bylaws, which states that the Annual Meeting is to be held within 100 days from the beginning of the year. However, we felt that this date would allow most the Owners and families to attend because it is after most schools' spring breaks, which occur in March and early April.  

Please join us at our next meeting on January 22 from 7-9pm at the Great Lakes Peace Jam Office located at 625 Harrison Street, Suite 2.  If you are interested in running for the Board of Directors, be sure to fill out and return a Statement of Candidacy by January 20, 2013!

Download the meeting minutes.

Thursday
Nov292012

November Board Meeting Summary

Fresh from our annual Board retreat, the PFC board made several exciting decisions. First, we approved our newly-revised sub-Ends! See our current Ends statement below. We also reviewed PFC financial documents, discussed the 2013 budget, and continued planning for our next Annual Meeting. Finally, we appointed our newest Board Director. We are pleased and honored to welcome Jo Ann Mundy to the PFC Board!

PFC Ends Statement

GLOBAL:
The People’s Food Co-op of Kalamazoo exists to create access to food that is healthy for people, land and the economy. (updated 1/26/10) 

SUB ENDS: (created 11/15/10, updated 11/18/12)
People – Because of PFC:
Bridges exist between our multiple diverse communities.
Kalamazoo is a food sovereign community. 

Land – Because of PFC:
There is a healthier ecological system. 

Economy – Because of PFC:
Cooperative business exists in our community.
Local jobs exist in our community.
Local money stays in our local economy.

Meeting Minutes coming soon.

 

Wednesday
Oct312012

October 2012 Board Meeting Summary

The majority of the October meeting was spent discussing the Request for Proposal for running the Kalamazoo Farmers' Market that was due on November 1.  We considered a lot of questions, potential risks involved, and how operating the Farmers' Market would align with our Ends: "The People's Food Co-op exists to provide access to food that is healthy for people, land and the economy."  The board also gave Chris Dilley his yearly evaluation, which praised him for his excellent communication at the board level, staff level, and community level, as well as exceeding budgetary goals, and increasing ownership - a great first year in our new store!

 

Download the Meeting Minutes.

Wednesday
Oct312012

October Board Meeting Summary

The majority of the October meeting was spent discussing the Request for Proposal for running the Kalamazoo Farmers' Market that was due on November 1.  We considered a lot of questions, potential risks involved, and how operating the Farmers' Market would align with our Ends: "The People's Food Co-op exists to provide access to food that is healthy for people, land and the economy."  The board also gave Chris Dilley his yearly evaluation, which praised him for his excellent communication at the board level, staff level, and community level, as well as exceeding budgetary goals, and increasing ownership - a great first year in our new store!